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Managing Controlled Documents
 

Managing programmes and projects’ controlled documents is a common and very important function of any PMO setup. We have demarcated this function to include the following functionalities.

 

  • Centralized and secured documents stores based on
    • SQL Server
    • Windows shared folders
    • Internet based storage tools
  • Documents Search
    • Library Browser
    • Advanced customized search
  • Enforcing quality assurance 
    • Standard Templates for creating new documents
    • Document registration work flow
    • Documents review work flows
    • Documents Approval
 
The solution is built on Access ADP as client and SQL server as backend. You can use this solution on your company’s intranet.  
 
 

The following graphics shows the users view of this solution.

 

The solution allows you to store documents in any one or more stores. However, access and security of documents stores are indepenedntly managed. If it does not suite you, you can restrict to SQL Server based documents stores whose security is managed within the solution.

 

The work flow is controlled through documents contollers who enforces the quality assurance of documents.

 

Documents search is available through custom selections and can be modified to suite your needs.

 

Documents access control is applied at documents store and programme level through Windows Logins.

 

In SQL Server documents are stored in binary format and you'll need the required appliaction to open them.